Invite your current and potential customers to learn more about your best products and unique expertise through NSTA’s Exhibitor Workshops. Popular with attendees, workshops draw strong attendance year after year. These face-to-face seminars—held in an intimate classroom style or large theater style room—are an increasingly popular way for exhibitors to make a big impression.
How to Conduct an Exhibitor Workshop
All organizations submitting proposals to sponsor a workshop at either NSTA's National, or one of our Area Conferences, MUST rent booth space on the exhibit floor. If you already have submitted an Application & Booth Contract, and want to submit an Exhibitor Workshop Proposal, you can:
Exhibitor Workshop Rates
The basic fees for Exhibitor Workshops are as follows:
2012 NSTA National Conference, Indianapolis, Indiana: March 29–April 1, 2012
- $875 for one assigned workshop
- $825 for two or more assigned workshops
For workshops that are more than 90 minutes or require space for in excess of 120 teachers, the workshop fee may involve special pricing.
2012 STEM Forum & Expo, Atlantic City, New Jersey: May 17–19, 2012
- $495 for one assigned workshop
For workshops that are more than 60 minutes or require space for in excess of 120 teachers, the workshop fee may involve special pricing.
Deadline for Exhibitor Workshop Proposals
2012 National Conference
The deadline for Exhibitor Workshop Proposals for the 60th Annual NSTA National Conference in Indianapolis, Indiana is September 15, 2011. Exhibitor Workshop Proposals received after that date are not guaranteed a listing in the printed program and are scheduled on a first-come, first-served basis.
2012 STEM Forum & Expo
The deadline for exhibitor workshops at the STEM Forum & Expo is March 1, 2012. Exhibitor Workshop Proposals received after that date are not guaranteed a listing in the printed program and are scheduled on a first-come, first-served basis.
What You Get with an Exhibitor Workshop
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A room available for up to 90 (national conference); 75 minutes (area conferences); 60 minutes (STEM Forum & Expo)
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Your choice of theater or classroom-style seating
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Classroom-style setup consists of six-foot tables and a speaker’s table
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Theater-style setup consists of podium
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A sign featuring your company’s name outside the workshop room
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Directional signs from the Exhibit Hall to the area of the workshop rooms
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Listings in the final program: (if workshop submission is received before publishing deadline)
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A chronological listing including full session description and presenter’s name
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An alphabetical listing by company name, with booth number, workshop title, time, and room number
Audiovisual
All audiovisual needs must be made by the workshop sponsor independently of NSTA. Forms for audiovisual equipment will be included in your exhibitor service kit.
Confirmation
Approximately eight weeks prior to the respective conference, each company holding an Exhibitor Workshop will receive written confirmation of their workshop location and time. Upon receipt, each exhibiting company must sign the confirmation and return to the exhibits office for listing in the final program.
What is the Difference between an Exhibitor Workshop and a Conference Session or Workshop?
Exhibitor workshops provide an opportunity for exhibiting companies to promote and/or sell a product and/or service. Such workshops are available only to those organizations that exhibit in that particular conference. Likewise, any organization that exhibits has the right to present an exhibitor workshop, provided space is available. Workshops are typically 90 minutes in length at the national conference, 75 minutes at area conferences, and 60 minutes at the STEM Forum & Expo.
Other conference sessions and workshops are opportunities for science educators to present to their colleagues. These presentations offer teachers an opportunity to share their own teaching experiences. Teacher-submitted presentations are noncommercial and are reviewed by a program committee in order to be scheduled into a conference program. Session proposals deemed commercial in nature are reviewed by a program committee and forwarded to the exhibits office for review.
NSTA Exhibitor Workshops Contact
If you have any questions regarding NSTA Exhibitor Workshops, please contact:
Marcelo Nunez
Exhibit Services Coordinator
(703) 312-9249
mnunez@nsta.org
Decorator Information
All services customarily required by exhibitor workshop participants will be available. Complete shipping instructions and information regarding furniture and carpet rental, electrical work, plumbing, drayage, and labor will be mailed to those assigned workshop space. For further information, contact the following:
Hargrove, Inc.
Telephone: 301-306-4627
Hargrove's NSTA Exhibitor Help Line: 301-731-2528
E-mail: customerservice@hargroveinc.com
Safety Form
All Presenters and Workshop leaders must follow the NSTA Minimum Safety Practices and Regulations.
Cancellation
2012 National Conference
Preliminary cancellation deadline is October 1, 2011, for the Indianapolis National Conference. For cancellations postmarked after this date, a fee of $500 per workshop will be assessed. Notice of cancellation must be in writing and postmarked no later than 60 days prior to the opening conference date to obtain a refund. Cancellation within 60 days prior to the opening conference date obligates the workshop sponsor to full payment of the workshop fee.
2012 STEM Forum & Expo
Preliminary cancellation deadline for STEM Forum & Expo is January 16, 2012. For cancellations postmarked after this date, a fee of $200 per workshop will be assessed. Notice of cancellation must be in writing and postmarked on or before January 16. For cancellations after March 1, the workshop sponsor will be responsible for the full cost of the workshops.